Guidelines

 

Guidelines for Abstract Submission

  • Please submit your abstract via the button above. You will be taken to an external website where you will be asked to register and sign in. Here, you will have your own 'dashboard' within this site, and this is where you can upload your abstract and populate the 'dashboard' with all your information. Please follow the instructions given on your 'dashboard'. After uploading your abstract you may go back and edit it as many times as you wish before the abstract deadline date.
  • Your abstract is imited to 500 words and without figures or images.  Please include all co-author names and affiliations as prompted.
  • Abstracts must be submitted before 5pm 1st June 2018Abstracts received after this deadline will NOT be accepted. Faxed or posted abstracts will also not be accepted.
  • Only one abstract submission per person per presenting author will be accepted. If you wish to submit any further abstracts, these will only be considered if you are a co-author and the presenting author is registered for the meeting.
  • Authors must specify whether they are submitting an abstract for an oral presentation or poster presentation.
  • The accuracy of the submitted abstract is the responsibility of the authors, so authors should prepare and proof read their abstracts carefully before submitting.
  • All correspondence relating to abstracts will be undertaken by email with the first named author/registered presenter, so it is their responsibility to communicate any relevant information regarding the submitted abstract and the conference to the other authors.
  • By submitting an abstract, the first named author confirms on behalf of the co-authors that the abstract is their own original work and that they have obtained any necessary permissions relating to images and data submitted. In addition the first named author must ensure that he/she has the approval and copyright assignment from any co-authors and contributors involved in the work. 
  • All enquiries to info.challenger2018@newcastle.ac.uk

Attendance at event

  • If an abstract for an oral presentation is accepted the presenting author must be able to attend the conference on the relevant day and have registered via the website.
  • If an abstract for a poster presentation is accepted the presenting author must register and pay to attend the conference on at least the relevant day.
  • Failure to register attendance with a poster submission will result in your abstract being withdrawn from the conference.
  • Attending co-authors will need to register independently at the applicable rate if they wish to attend any part of the conference.
  • All enquiries to info.challenger2018@newcastle.ac.uk

For oral presentations

  • Presenters will be provided with 15 minute slots in their assigned session. Please allow a minimum of 3 minutes for questions within this allocation. 
  • A PC running the latest Microsoft Powerpoint and Adobe Acrobat software will be available. Additional support will be available to connect to projectors using your own laptop. However talks must also be uploaded in either MS Powerpoint or PDF format to the conference PCs to provide a backup.
  • All enquiries to info.challenger2018@newcastle.ac.uk
  • To enable smooth running of the sessions and good time keeping, we'd like all presenters to load their presentations onto the local machine in advance. The full presentation of accepted oral presentations must be submitted to the IT support team prior to the start of the session.
  • You give CSMS permission to film or photograph your presentation at the meeting, which may be used on the CSMS website. Please state in your submitting email if you do not wish us to film or photograph your presentation, alternatitively contact info.challenger2018@newcastle.ac.uk with any queries or concerns you may have on this matter.

For poster presentations

  • All paper posters must be ISO A0 size (841 × 1189 mm) (unless specified), and portrait. Velcro attachments for posters will be provided.
  • Printing facilties are not available. 
  • The time and location to display individual posters will be listed in the programme.
  • All enquiries to info.challenger2018@newcastle.ac.uk
  • It is the responsibility of the first author/ named person to ensure the poster is on display in time for the beginning of the event.
  • Authors may, if they wish, provide A4 hand-outs or notes on their posters for delegates. It is the authors’ responsibility to bring these to the event.
  • Authors should be available to discuss their poster with meeting delegates so they should indicate the day / time they will be available at their poster display.
  • Any posters remaining on site at the end of the event will be disposed of, unless prior arrangements have been made with organisers.
  • Authors must take responsibility for the delivery, display and collection of their posters.
  • The CSMS and Newcastle University do not accept liability for loss of or damage to posters.